May 2

ACADEMIC ADMINISTRATIVE SPECIALIST (50% FTE)

first_imgCommitted to attracting and retaining a diverse staff, theUniversity of Washington will honor your experiences, perspectivesand unique identity. Together, our community strives to create andmaintain working and learning environments that are inclusive,equitable and welcoming. The University of Washington is a leader in environmental stewardship & sustainability , andcommitted to becoming climate neutral.TheUniversity of Washington is an affirmative action and equalopportunity employer. All qualified applicants will receiveconsideration for employment without regard to race, color,religion, sex, sexual orientation, gender identity, genderexpression, national origin, age, protected veteran or disabledstatus, or genetic information.To request disability accommodation in the application process,contact the Disability Services Office at 206-543-6450 or [email protected] . Req #:188125 Closing Info:Open Until Filled Shift:First Shift ACADEMIC ADMINISTRATIVE SPECIALIST (50% FTE) Notes:Althoughopen until filled, priority application date is March 22,2021.As a UW employee, you will enjoy generous benefits and work/lifeprograms. For detailed information on Benefits for this position,click here.The University of Washington is following physical distancingdirectives from state and local governments as part of thecollective effort to combat the spread of COVID-19. Click HERE for updates.Work is ordinarily performed in an office environment but may beperformed remotely depending on health and safety requirementsunder the COVID-19 pandemic. Job Location:UW Bothellcenter_img Salary:Salary and benefits are competitive. Salaryis commensurate with qualifications and experience. Locatedin the heart of the Puget Sound region, the University ofWashington Bothell is one of the most dynamic publicuniversities in the state of Washington. The campus is committed toincreasing access to an excellent UW education and preparingstudents to be leaders throughout Washington and beyond.UW Bothell provides students a participatory,cross-disciplinary experience grounded in hands-on learning,community-based research, close relationships with faculty asteachers and mentors, and the personalized support of staff who arededicated to student success.The campus offers more than 55 undergraduate and graduate degrees.Current enrollment is approximately 6,000 students. More than 90percent of undergraduates are from Washington State, more than 40%are first-generation college attendees, and more than half arestudents of color.The University values hiring faculty and staff who havedemonstrated experience and ability to work successfully withdiverse student populations and who can contribute to a campusculture that promotes equity among colleagues.Diversity and inclusion are core values at UW Bothell. Our workbegins with the acceptance and celebration of the differences thatare represented through the many diverse and minoritizedcommunities on our campus and in the surrounding community. Werecognize that we are bound together in a collective experience andthat our actions impact all in our community. When we focus on thelives of the most marginalized groups among us, we also createconditions of equity, justice and academic excellence foreveryone.The three priorities of the University’s current Strategic Plan -Increasing Access, Achieving Excellence are to: strengthendiversity and equity, enhance community and campus engagement, andadvance cross-disciplinary teaching and scholarship.In addition to having award winning faculty and staff, UW Bothellhas been recognized for innovations in academic programming andsupport services designed to help students graduate on time anddebt-free. It has also earned both recognition and awards for itswork in the area of environmental sustainability.As a UW employee, you have a unique opportunity to change lives onour campuses, in our state and around the world. UW employees offertheir boundless energy, creative problem solving skills anddedication to build stronger minds and a healthier world.UW faculty and staff also enjoy outstanding benefits, professionalgrowth opportunities and unique resources in an environment notedfor diversity, intellectual excitement, artistic pursuits andnatural beauty.UW Bothell has an outstanding opportunity for an AcademicAdministrative Specialist.This is a new position within the School of Nursing and HealthStudies (SNHS) that will execute academic personnel and grantneeds. Working in a close partnership with OE/HR, the AcademicAdministrative Specialist will be responsible for executingpart-time faculty processes meeting critical deadlines withprofessionalism and discretion. This includes, but is not limitedto, hiring, new appointment processing, onboarding, reappointments,merit reviews, promotion and tenure, sabbaticals, and any attendantvoting processes. This position will work closely with faculty andis also expected to oversee grant expenditure transactions,frequently in the hiring of personnel. In addition, this positionwill be responsible for coordinating student hires for office staffand faculty, and supervising and mentoring studentemployee(s).Responsibilities:Academic Administration:This person will support Academic Part-Time faculty in theschool.1. Execute part-time faculty hiring processes ensuring compliancewith UW AHR hiring guidelines and in collaboration withOE/HR:• Creates and extends offer letters to faculty (includesAffiliates, Emeritus, and Part-Time Lecturers).• Directs new faculty orientations and manages the on-boarding andoff-boarding of faculty, including terminations.• Compiles new appointment documentation including I-9.• Maintains complex records in electronic faculty personnel filesensuring accreditation standards are met.2. Manages and conducts data entry in Workday as an HCM2 initiateand I-9 coordinator, responsible for entering appointment andpayroll information for SNHS faculty meeting critical deadlines,such as:• Initiate new hires and reappointments.• Track and enter FTE changes.• Enter FMLA or other leaves.• Enter costing allocations.• Verify accuracy and completeness of central processes (hiatus,sabbatical, promotion, merit increases, etc.).• Prepare and submit Period Activity Pay.3. Creates and manages schedules, communications, and data trackingin order to execute SNHS academic processes, including:• Recruitment, hiring, and appointment restrictions.• Reviews (merit and third-year reviews).• Reappointments (for full-time and part-time lecturers).• Promotions (mandatory and non-mandatory).• Goal & Objectives meetings (annual personnel meetings).• Sabbatical eligibility.• Separations & off-boarding.4. Execute vital faculty personnel processes in coordination withSNHS administrator, SNHS Dean, Associate Dean, committee chairs,faculty members, and UWB OE/HR.5. Partner with the SNHS Administrator on full-time facultyprocessing to ensure continuity of critical functions.Faculty and Administrative Support:• Support faculty with grant expenditures, primarily the hiring ofpersonnel and budget management.• Administer and track all faculty votes following faculty code andschool guidelines.• Instruct faculty in the use of Interfolio, WorkDay, Googlefolders, Canvas, and other tools as needed.• Address dean and faculty queries in regard to academicemployment-related questions.• Manage new faculty on-boarding and departures, which may includefaculty searches.• Facilitate student hiring by SNHS faculty and staff.• Recruit, hire, train, evaluate, manage performance, and supervisestudent workers year-round with AHR and event planning work.• Function as School lead and liaison for management of electronicrecords retention and disposition in compliance with UW recordsretention policies, and AACN accreditation standards.Planning & Collaboration:• Collaborate with Schools and Administrative units across theUniversity; collaborating with all UW Bothell Schools to attainbest practices in AHR.• Serve as AHR liaison with UWB OE/HR and UWS AHR.• Will work closely with the administrator in SNHS ensuringcontinuity of critical business processes.• Coordinate with SNHS academic services, to exchange informationnecessary to support students and faculty.• Assess, identify, and implement process improvements andefficiencies.• Contribute to SNHS strategic planning, maintaining efficienciesin administration.• Assist with faculty event planning, such as the annual retreat.Other duties as assigned.Minimum requirements:• Bachelor’s Degree in Business, Communications, or other relatedfields.• At least two years of experience supporting administrativeprocesses.• Demonstrated ability to work in and across complex organizationaland administrative systems (e.g. for processing, tracking, andreporting)• Ability to learn new systems and technology as required for thejob.• Well-developed interpersonal skills, including the ability tocommunicate effectively (both verbally and in writing); to listento and respond to people from diverse backgrounds and at alllevels; and to develop productive, ongoing workingrelationships.• Strong organization and planning skills, with the ability toestablish priorities and organize multi-level tasks.• Ability to work independently and with discretion following humanresources guidelines.• Strong working knowledge of Microsoft Office 365 suite ofprograms including Outlook, Word, and Excel.• Demonstrated commitment and interest in creating and contributingto an inclusive, diverse, and equitable workplace.Salary and benefits are competitive. Salary is commensurate withqualifications and experience.Desired:• Knowledge of best practices in Diversity, Equity, and Inclusion,and fair hiring practices.• Experience with modern HR and payroll systems, such as (orsimilar to) Workday, Interfolio, DocuSign.Conditions of employment:• This is an overtime-eligible professional position. This positionis 50% FTE and will have a work schedule of 20 hours perweek.• A regular daily and weekly schedule will be established thatcoincides with the operating hours of SNHS (M-F, 7:00am-5:00pm).• Occasionally this position may require work outside of regularbusiness hours in order to meet specific deadlines.• This position could work remotely routinely in a hybrid formatthat allowed for some on campus relationship building with facultyand supervisor.Application Process:The application process for UW positions may include completion ofa variety of online assessments to obtain additional informationthat will be used in the evaluation process. These may include WorkAuthorization, Cover Letter and/or others. Any assessments that youneed to complete will appear on your screen as soon as you select“Apply to this position”. Once you begin an assessment, it must becompleted at that time; if you do not complete the assessment, youwill be prompted to do so the next time you access your “My Jobs”page. If you select to take it later, it will appear on your “MyJobs” page to take when you are ready. Please note that yourapplication will not be reviewed, and you will not be consideredfor this position until all required assessments have beencompleted. Applicants considered for this position will be required todisclose if they are the subject of any substantiated findings orcurrent investigations related to sexual misconduct at theircurrent employment and past employment. Disclosure is requiredunder Washington state law . Department:UW BOTHELL: SCHOOL OF NURSING & HEALTHSTUDIES Posting Date:03/08/2021last_img

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Posted May 2, 2021 by admin in category "qnisxvaur

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